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Mexican Medical Treatment and Your Medical Records NOM-004-SSA3-2012


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Mexican Medical Treatment and Your Medical Records NOM-004-SSA3-2012

Many people come to Mexico for medical procedures or already live here and take ill or injure themselves and need the services of a doctor or hospital.
In most cases people are happy with the services provided and they go on living their lives.

A problem arises when a patient wants to obtain their medical records from their doctor or hospital. We have found that many doctors and hospitals are reluctant to give patients their medical records due to fear of lawsuits, sloppy record keeping that does not comply with the law or general laziness. This can often place the patient's life in jeopardy as oftentimes these records are requested for use by other medical professionals for surgeries or other procedures which are urgent and the hospital or doctors place many roadblocks for the release of records.

This article will focus on patient rights and doctor and hospital responsibilities and obligations. The right of a patient to request a full copy of their medical file (and not some quick summary made up by the doctor or hospital) is a human right under Mexican and international laws. The Mexican Constitution guarantees health rights in articles 1 and 4 as well as in international treaties such as part 25 of the Universal Declaration of Human Rights and article 12 of the International Covenant on Economic, Social and Cultural Rights. Mexico publishes official guidelines for a number of products and services and they are called NOMs (Norma Oficial Mexicana). There is a specific NOM, NOM-004-SSA3-2012 regulating the handling of medical files and patient´s rights to receive their medical file and exactly what it should contain. The NOM can be found here: http://dof.gob.mx/nota_detalle.php?codigo=5272787&fecha=15/10/2012

The above mentioned NOM in section 5.4 states that the patient who gives information as well as the person who receives medical attention has ownership rights over the information for the protection of their health as well as the protection of the confidentiality of their information in the terms of this law and others.

Some doctors refuse to give records saying they do not have anything even though a year or two has passed or even less from the last visit, this would be a violation of the NOM which in the 2nd paragraph of section 5.4 states that "due to the foregoing, for documents prepared in the interests of and for the benefit of the patient, they shall be kept for a minimum period of 5 years starting from the last medical act."

Sections 5.5.1 and 5.6 state that any requests for medical information must be made in writing and only given to third parties when requested by the patient, guardian, legal representative or another doctor authorized by the patient, guardian or legal representative. If you are living outside Mexico you can grant a power of attorney to someone to be able to request the records on your behalf.

Many times when a patient asks for their medical records they are given a one sheet summary instead of their medical file. Section 6 to 6.4.3.3 of the NOM clearly explains what makes up the clinical file for general and specialty consultations.

The NOM states that the clinical file must contain a clinical history, questionnaire with family and substance history, physical exploration, prior and current results of laboratory studies and tests and others, diagnosis or clinical problems, prognosis, recommended therapy , progress notes.

As well as the aforementioned, for each doctor visit the following information should be gathered: evolution and update of the clinical profile (including any substance abuse or tobacco use), vital signs as necessary, relevant results of any tests done or diagnosis and treatment that were previously requested, diagnostic or clinical problems, prognosis, treatment and medicines prescribed, for medicines note at the very least the dose, how administered and how often.

Medical notes for hospitalization must contain at a minimum: vital signs, questionnaire, physical exam and mental state as needed, test and lab results, treatment and prognosis, clinical history, evolution notes and should be prepared daily by treating physician.

There are other requirements in the NOM for postop medical reporting.

As you can see the records required to be kept are quite detailed. The problem we have seen is that few doctors are aware of the NOM and their obligations to keep detailed records or visits and tests. Doctors and hospitals may only make you put your request in writing and not put any other further conditions on your request for your medical records although for hospitals you may want to put the approximate date of admittance so they can more easily locate your records. If they place more restrictions you may complain to the State / Federal Medical Arbitration Board (CONAMED) or your state agency that oversees doctors and hospitals. We have experienced doctors and hospitals refusing to accept written requests so then we filed complaints with the aforementioned agencies and then all of the sudden they complied. This is your health and your life and the law, do not let them bully you or wear you down when it comes to requesting your medical records. Do not let them give you a one page summary instead of copies of tests, lab results, EKGs and the like so that another doctor or hospital can read them and diagnose you or view the development or recovery of your illness.

A good practice would be to sit down with your doctor to make sure they are aware of the NOM so that if they are not, then can start to keep proper, complete medical records to provide to you or another doctor in the future. An even better practice would be to request and maintain records in an accessible place in your home so your family will know where they are in the event you are in an accident or hospitalized and need to access them.

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Thank you Spencer for taking the time to inform us.

I wonder if anyone knows whether there is an equivalent law in the U.S. or Canada? Some Doctors in Canada can get into a real hissy fit when you request your medical file (or a copy). They seem to think that it is THEIR personal property and that you have no right to it.

Fortunately, here in Mexico, you can have the results of Colonoscopies, MRI's, Cat Scans, PET Scans, Blood and other lab tests and other tests in your own hot little hands 100% of the time simply by requesting them. That gives you the flexibility of getting a second or third opinion at your discretion.

If you are getting other opinions then, personally, I wouldn't want those opinions affected by the determinations of the Doctor whose opinion you are questioning. Get a clean opinion based on the test results that you have in your possession.

That does not mean that you shouldn't or couldn't have the file itself in your own hands for whatever reason deemed necessary. It's YOURS too.

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  • 1 year later...

Spencer,

Your discussion is focused on a patient who WANTS to obtain his or her medical records from a doctor but cannot. I have a question for you about a US patient who comes down to Mexico to have a test done and who DOES NOT WANT any record of the outcome, and who especially DOES NOT WANT any US medical insurance company to ever obtain the medical records, which might give rise to a pesky "pre-existing" condition for the person tested.

You stated... "Sections 5.5.1 and 5.6 state that any requests for medical information must be made in writing and only given to third parties when requested by the patient, guardian, legal representative or another doctor authorized by the patient, guardian or legal representative. If you are living outside Mexico you can grant a power of attorney to someone to be able to request the records on your behalf."

If I am reading that correctly, it means that NOBODY can get the medical records of a patient unless that patient authorizes a person or entity to have it. Is that correct? If so, this would mean that a US-based insurance company could NEVER discover that the test had been performed or obtain the records indicating the outcome of that test. 

Is that your interpretation of this NOM/section as well? 

Thanks in advance.

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Mexicomoose, every US doctor's forms I have signed included a standard authorization to request and receive my medical records, so did insurance forms. Refuse to allow that and you will receive neither treatment nor insurance coverage. Insurance fraud is a whole other story.

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At Chapala Med, since we opened our practice, we've maintained Electronic Medical Records  - http://chapalamed.com/services/   

that you will be able to have online access to and our records are compliant to U.S. HIPAA LAWS and are not shared with anybody who does not have a clear criminal record with Mexican or U.S./Canadian authorities. Nor are they shared with any insurance company or other healthcare provider without prior authorization from the patient (whole or in part).  This is done in order to protect your private confidential information from identity theft or fraud. When I hospitalize patient's I also print out a copy of the medical record/history and have the patient take it with them so that it is easier for the hospital staff to review it and have information that the patient may forget or not be able to share. 

I also print a summary of the consult and the recommendations and give it to the patient after each visit. This way the patient can share it with whomever they want to here in Mexico of NOB. Makes care a lot more transparent and fluid if the patient continues to see doctors NOB. 

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On 6/2/2017 at 7:58 AM, Xena said:

Mexicomoose, every US doctor's forms I have signed included a standard authorization to request and receive my medical records, so did insurance forms. Refuse to allow that and you will receive neither treatment nor insurance coverage. Insurance fraud is a whole other story.

Authorization to access your MEXICAN medical records? 

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1 hour ago, mexicomoose said:

Authorization to access your MEXICAN medical records? 

It has been a decade since I had anything to do with US medical insurance authorization forms. I do not recall exact wording. Since the US has become more and more intrusive into all areas of life I doubt they are stupid enough to not cover all their bases. I also doubt they do not have any questions that cover your entire medical history and catch you if you lie. They look for reasons to deny coverage and to trap people looking to defraud them. It will only get worse from here. I am no insurance expert so you may very well be able to defraud an insurance company and get away with it. It is not as though they do not deserve it.

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